Sponsorships

GA GMIS Fall Conference – Registration is Open!

The GA GMIS Board is happy to announce the fall GA GMIS conference will be held in-person at the Hyatt Regency Savannah and Sponsor Registration is open!  The dates are October 18-20 for sponsors (overall dates are October 17-21).  I have attached the Sponsor Registration Brochure, which includes important information from the Hyatt and a fillable  Hyatt Regency Exhibit  Order Form for your review.  Please read all documents carefully.  Please note, there is no online registration for sponsors nor any speaking roles available.

The Board is constantly monitoring the COVID-19 protocols and will keep you informed as to any changes/requirements that may be necessary. We will have social distancing and hand sanitizing stations in place throughout our space in the Hyatt.  Please visit our website at www.gagmis.org for up to date information.

Please let me know if you have any questions.  The best way to reach me is via email at knightk@douglasvillega.gov so I can provide a faster response to your inquiries.

I look forward to seeing you Savannah!

Karen Knight, CGCIO|LGCIO
Director of Corporate Sponsorship

IMPORTANT INFORMATION

The event location is Hyatt Regency Savannah, located at 2 West Bay Street, Savannah. There are a limited number of exhibit hall spaces available. In order to participate, the registration form and fee must be received by October 1, 2021. We do take credit cards through PayPal only. Please contact Karen Knight at knightk@douglasvillega.gov if additional information is needed. NOTE: Do not register through the UGA/CVIOG link on the website. It is for participants only. Sponsorship registration is by this brochure. There is no online registration.

SPACE AND PARTICIPATION IS LIMITED TO THE FIRST 30 PAID SPONSORS

Sponsor setup will be held on Monday, October 18.

• Geek Trak, Entertainment and Networking Sponsors: your setup will begin at 11:00 am
• Exhibitors: your setup will begin at 1:30 pm
• Setups should be completed by 4:00 pm.
• Tear Down for all Sponsors will be on Wednesday, October 23 after 12:00 pm

IMPORTANT:  Sponsors please note that our sponsor exhibit area will be in the Regency Ballroom and will be tabletop only. Your display table will be 6-feet long and you will have 2 chairs. All display materials and handouts should fit on top of this 6-foot table. You may have the roll-up screens that fit behind your table. Sponsors who bring free standing, floor displays will be asked to dismantle them. There will be no exceptions to this request.

GOOD, BAD, AND UGLY SESSION

The Good, Bad and Ugly session will be held on Monday afternoon. This is always popular with everyone, and you are invited to listen in. It will begin at 4:15 pm and go until 5:45. This will be followed by the Sponsor Reception and the opening of the exhibit hall.

HOTEL, LOGISTICS, LOGOS AND EXTRA ATTENDEES

Hotel Reservations

To reserve a hotel room at the Hyatt Regency, please provide the group code GACG and that you are with the Georgia Government Management Information Sciences (Georgia GMIS) conference to get the special rate of $208 (plus $1 local occupancy fee, $5 state hotel/motel fee and applicable taxes) per night.

Reservations can also be made online at: https://www.hyatt.com/en-US/group-booking/SAVRS/G-GACG
A block of rooms will be held until September 24, 2021, or until all rooms have been reserved, whichever comes first. After this date, the hotel will make reservations at the prevailing room rate based on availability.

Parking

Hyatt Regency Savannah offers valet parking only. Please see the attached Hyatt Regency Exhibitor Guidelines Packet for additional information.

Shipping

Please see the attached Hyatt Regency Exhibitor Guidelines Packet for information. You are responsible for all your shipping/returns and any expenses.

Electricity and Internet Access

Please see the attached Hyatt Regency Exhibitor Guidelines Packet and Order Form for information. Please send all information directly to the contacts on the Order Form as you are responsible for these charges.

Exhibitor’s Do & Don’t List

Please see the Hyatt Regency Exhibitor Guidelines Packet for information. Please pay attention to their rules and regulations.

Logos

Please email a high-resolution copy of logo to Karen Knight so that we may use it on our website.

Extra Attendees

Please note at this time sponsor attendees are limited to the number on your sponsorship level. The board will evaluate the situation and I will let you know if something changes closer to the event. ALL ATTENDEES MUST HAVE AN OFFICIAL GA GMIS NAME BADGE FOR ACCESS TO ALL AREAS/EVENTS.

GENERAL NOTE

If you need to make dinner reservations while in town, please do so in advance as most do not have “same day” reservations.